If you are an infrequent traveler you may need some tips to keep the wife happy while you are jet-setting around the globe. Many individuals do not realize the tolls that traveling can have on married life. Occasionally your travels are going to take you to a location that your spouse would love to attend. You may be servicing customers near your or your wife’s childhood homes, you may be visiting a destination that she has always desired to be at, she may simply want to spend some time with you.
After you make the decision that the spouse will be going on the next business trip, you need to review your corporate travel policies. Many companies have fairly lax rules on spousal travel. However, it could be possible that you have to pick up the differences in hotel room costs for the second person. Most companies however waive this fee if you are in good standings with them.
This early research will also allow you to properly plan out your visits and time them with travel concerns. Always research all arrival locations for the cheapest airfare. A great example of this was my co-worker who was asked to go to Germany for some problem analysis. His spouse made the executive decision that she was going to also be going to Germany. After looking at tickets from the local airport to Frankfurt (typical landing point) he found the tickets to cost no less than $1395.00. He talked with me and I suggested he look at Berlin International Airport. The total for the ticket dropped to $611.00.
Now he had to clear this change of plans with our boss because it increased his driving time on the ground by 1 hr. But the $600 + dollars that he saved on airfare travel more than made up for the increased car ride time.
Speaking of the car. Make sure that the spouse is on the car rental agreement and insured. If your wife is like mine she is not going to be happy cooped up in a hotel while you are in facilities all day. She is going to want to get out and about during the day. Checking this minor point will save you loads of time and aggravation.
The final item of concern is your dining tab. Be exceedingly careful and research your corporate policy closely on this one. Typically, you will be allowed to pick up the room breakfast on the corporate account for the wife. However, it is highly unlikely that you will be able to expense out her lunch and dinner meals. As a matter of fact, I have seen one gentleman dismissed on this account. Now he had other issues, but this is the corporate policy that he broke that achieved the pink slip.
So in short you need to research where you are traveling to, you need to research when you are going to be traveling, and you need to look in-depth at your corporate travel policies and don’t assume anything. Corporations have been in business for many years and most of the expense details are spelled out clearly in their guidelines. Where there is headway ask your supervisor, and they should be able to inform you of exactly what will and will not be allowed to pass on your expense report.